For travel advisors & agencies
Your Time Is Better Spent Selling Travel.
Professional virtual assistants for travel advisors and agencies. From itineraries and client follow ups to CRM management and booking administration, we handle the details so you can focus on growing your travel business.
Services
You Sell the Experience. We Handle the Details.
Itineraries & Proposals
Organize travel details, prepare client itineraries, format proposals, and handle revisions.
Bookings & Reservations
Reservation administration, confirmations, booking records, and authorized supplier coordination.
Client Communications
Routine follow ups, payment reminders, inquiries, and prepared client correspondence.
CRM Management
Maintain client records, track inquiries, update booking details, and organize workflows.
Supplier Coordination
Communication with hotels, cruise lines, tour operators, and travel suppliers.
Back Office Administration
Organize invoices, commissions, documents, client information, and recurring tasks.
All booking and supplier activities operate within your agency's authorized systems and applicable supplier permissions.
Why Travel Advisor VA
Built Around the Tools Travel Advisors Already Use.
We work within your existing travel technology and agency workflows.
The platform we know best
Tern
- Client and traveler profile management
- CRM updates
- Trip organization
- Itinerary and proposal preparation
- Payment schedule tracking
- Client follow ups
- Booking administration
- Travel document organization
Also supported
TravelJoy
Client records, workflows, follow ups and administrative tasks within your account.
Platform names are trademarks of their respective owners. Travel Advisor VA is an independent service and not an official partner.
Monthly Plans
Flexible Support for Every Stage of Your Travel Business.
Essential
$299/month
10 hours per month · $29.90/hr effective
Ideal for independent travel advisors who need occasional administrative assistance.
- Travel research
- Itinerary preparation
- Client record updates
- Basic CRM management
- Administrative support
Growth
$699/month
30 hours per month · $23.30/hr effective
Ideal for growing travel advisors managing consistent booking volume.
- Everything in Essential
- Client follow ups
- Supplier coordination
- Booking administration
- Payment reminder assistance
- Commission tracking support
- Priority work scheduling
Premier
$1,199/month
60 hours per month · $19.98/hr effective
Designed for busy travel advisors and smaller agencies with regular administrative workloads.
- Everything in Growth
- Expanded itinerary support
- Ongoing booking coordination
- Group travel administration
- Recurring CRM maintenance
- Increased monthly administrative capacity
Monthly plans are shared service subscriptions and do not include an individually dedicated assistant.
For established travel advisors & agencies
Your Own Dedicated Travel VA.
One dedicated professional supporting your agency throughout the workweek.
$2,299/month
40 hours per week · 160 hours per month based on a four week billing model
Plus a separate one time $999 Dedicated VA Setup & Integration Fee
- One dedicated human virtual assistant
- VA matching based on agency requirements
- Skills and workflow assessment
- Agency specific preparation
- Travel software workflow coordination
- Client communication assistance
- Supplier and booking administration
- Ongoing administrative support
- Staffing coordination
Dedicated VA Setup & Integration Fee · $999 one time
Your Assistant. Prepared for Your Agency.
Every travel business operates differently. Your one time setup fee covers the work involved in matching a suitable assistant to your agency, assessing the required skills, preparing your workflows, and coordinating access to the tools you already use.
VA Matching
Identify the right assistant from our available talent pool based on your agency's needs and requirements.
Skills & Workflow Assessment
Confirm that the selected assistant has the relevant skills and can perform the assigned responsibilities.
Agency Specific Preparation
Prepare the assistant for your travel specialties, internal processes, communication standards, and daily tasks.
Technology & Workflow Integration
Coordinate approved access and procedures for Tern, TravelJoy, or the travel systems your agency uses.
The setup fee is separate from the monthly service fee. Estimated preparation and onboarding: 10 to 15 business days, subject to availability, agency requirements, and final approval.
Time Calculator
What Could You Do With More Time?
See the potential value of delegating your travel administration.
Opportunity value is an illustration of the time you could redirect, based on the hourly value you enter. It is not guaranteed income or actual savings.
Your potential
- Hours delegated / month
- 30
- Equivalent 8-hour workdays
- 3.8
- Hours delegated / year
- 360
- Monthly opportunity value
- $2,250
- Annual opportunity value
- $27,000
Suggested plan
Growth
- Monthly package cost
- $699
- Annual subscription cost
- $8,388
- Annual value after plan cost
- $18,612
Task Explorer
Here's What Your VA Can Take Off Your Plate.
- 01Format day-by-day itineraries from your notes and supplier confirmations
- 02Prepare trip proposals in Tern or Travefy for your review
- 03Apply client revisions and keep versions organized
- 04Compile destination research, transfer details and dining options
Examples only. All work is carried out within your agency's authorized systems and supplier permissions.
How It Works
Getting Started Is Simple.
- 01
Choose Your Plan
Select the monthly assistance package or dedicated VA service that fits your agency.
- 02
Tell Us About Your Business
Complete a short questionnaire about your travel specialties, preferred platforms, and administrative priorities.
- 03
We Prepare Your VA Support
We confirm service requirements, match the appropriate support resources, and coordinate your approved workflows.
- 04
Focus on Selling Travel
Your assistant begins handling approved administrative tasks so you can spend more time with clients.
For a dedicated VA: after your questionnaire and service agreement, the setup fee begins matching and preparation (10 to 15 business days, subject to availability). Your monthly subscription starts only when your VA officially begins work.
FAQs
Questions, Answered.
Build Your Travel Business. Not Your Workload.
Let experienced travel industry support handle the details while you focus on your clients, bookings, and next opportunities.